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Is your tone of voice actually just tone of vague?Tone guides should help people write like your brand. Most just serve up adjective soup. Here’s how to fix that.
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Compliance doesn’t have to kill clarity. Here’s how to write content that keeps legal happy and gets read — without sounding like a terms and conditions page.
Here’s the thing no one wants to say out loud: a lot of “compliant” content is unreadable.
It ticks all the legal boxes, sure. But it also sounds like it was written by a committee of risk-averse robots. Vague enough to be safe. Long enough to feel serious. And flat enough that no actual human will ever make it past the first paragraph.
And that’s a problem. Because content that no one reads doesn’t build trust. It doesn’t educate, persuade, convert — or even inform. It just… exists. Somewhere on your website. Buried under five layers of navigation and a whole lot of hedging.
Being compliant shouldn’t mean being boring. And it definitely shouldn’t mean being incomprehensible. Because if your audience doesn’t understand you — or doesn’t trust the way you’re speaking to them — compliance won’t protect you from irrelevance.
Somewhere along the line, “compliant” became a synonym for “bland.”
And now? Entire industries are stuck writing like they’re afraid to say anything at all.
This is how you end up with phrases like:
Technically safe? Sure.
Actually helpful? Not even close.
The fear is understandable — especially in regulated spaces where one wrong word can trigger a reportable offence. But the result is content that’s so vague, so cautious, and so over-edited that it loses all meaning.
And worse: it erodes trust.
Because people don’t trust what they can’t understand. If your product page sounds like legal fine print, it doesn’t sound credible — it sounds evasive. If your super fund explainer reads like a legal disclaimer, it doesn’t feel informative — it feels like a trap.
Safe content still needs to be clear. It still needs to be human. And it still needs to say something.
You don’t win points for complexity.
Not with your audience. And, increasingly, not with regulators either.
Clarity isn’t just a nice to have — it’s a compliance asset. The easier your content is to understand, the less room there is for misinterpretation, misinformation, or misaligned expectations.
Here’s why it matters:
If your audience has to read a sentence three times to figure out what you mean, they won’t. They’ll scroll. They’ll bounce. Or worse — they’ll call your competitor.
There’s this persistent idea that plain English somehow weakens your legal position. But in reality, clear content makes review easier — not harder. It’s easier to spot risks in short, simple sentences than in jargon-laden paragraphs.
ASIC, APRA, ACCC — they’re all pushing for better transparency. That doesn’t just mean disclosures. It means accessible information. If your content is accurate but unreadable, you’re still missing the mark.
And let’s not forget: SEO loves readability too.
So does CX. So does sales. So do your internal teams who don’t want to wait two weeks for legal feedback.
Bottom line? Clear content doesn’t just get approved faster. It gets used.
Good content shouldn’t feel like a tug-of-war between marketing and legal. You can write content that speaks to humans and satisfies the people with red pens. But you need a better process than “write it, then brace for feedback.”
Here’s how to walk the line:
Write it the way you’d explain it to a smart friend — not like you're drafting a policy doc. Once it’s clear, you can layer in nuance, disclaimers, and checks without losing the message.
Trying to write “legally safe” from the first draft leads to content that’s unreadable and unsalvageable.
The earlier your reviewers understand the intent of the content, the less likely they are to rewrite it.
Give them a short brief:
This shifts the conversation from “Here’s a draft — please tear it apart” to “Here’s what we’re trying to say — help us say it safely.”
Every business has tricky lines that always trigger debate. Write them once — with input from compliance — then reuse them.
Call it a tone library, a messaging bank, or an approved language file. Whatever it is, it saves time, reduces risk, and keeps your copy consistent.
This isn’t about cutting corners. It’s about writing like your audience matters — and giving legal less to fix by making clarity the starting point, not the casualty.
You don’t need a case study with heatmaps and conversion rates to prove this point (though I can find some somewhere). Sometimes the proof is in the process — and in the sigh of relief from every team that touches the content.
Here’s what happens when clarity and compliance work together:
When your draft is already clean, reviewers don’t need to spend time deciphering what you meant. They just check what matters — and move it along.
Not because they’re working faster — but because you’re giving them something easier to work with. You’re not asking them to fix the tone. Just confirm the facts.
Whether it’s a product explainer, a comparison guide, or a disclaimer — when the language is readable, the value lands. Your audience understands you. And trust goes up.
When content is both compliant and clear, it gets reused. Sales can share it. Support can link to it. Marketing can repurpose it. You get more value from every piece.
And when you do it well? No one says “Wow, this is so compliant.
”They just say, “Oh, this actually makes sense.” That’s the goal.
If your content is technically correct but impossible to read, it’s not doing its job.
Being compliant is essential. But it’s not the whole story. Because content that’s compliant but unclear isn’t safer — it’s just easier to ignore. And content that gets ignored doesn’t build trust, answer questions, or drive action.
So stop treating clarity like a nice-to-have. It’s not the enemy of compliance — it’s what makes compliance work.
If your website reads like a disclaimer, it’s time to rethink what compliant content really means.
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Your content isn’t too boring — it’s too bottleneckedIf you’ve ever wondered why your team’s content never seems to make it out into the world, here’s a secret: it’s probably not the writing that’s holding it back. It’s the approval loop.
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